Top 10 Eylean Tasks Features Every Project Manager Should KnowEylean Tasks is a visual project management tool focused on Kanban, Scrum and hybrid workflows. It offers features designed to help teams track work, improve collaboration and deliver projects predictably. Below are the top 10 features every project manager should know, with practical notes on when and how to use them.
1. Flexible Kanban Boards
Eylean’s Kanban boards are highly customizable: columns, swimlanes, card types, and board layouts can be adapted to different team processes. Use multiple boards to reflect distinct teams or project phases and configure columns to represent stages from backlog through done. For teams practicing WIP (work in progress) limits, set explicit column limits to surface bottlenecks quickly.
When to use: ongoing support teams, continuous delivery pipelines, and teams that prioritize flow.
2. Scrum Support and Sprint Planning
Eylean supports Scrum concepts like sprints and backlog management. Project managers can create sprint iterations, assign tasks to sprints, and track sprint progress with burndown metrics. The tool simplifies sprint planning by enabling quick task selection and estimation directly on cards.
When to use: time-boxed development cycles, teams practicing iterative delivery.
3. Task Cards with Rich Metadata
Cards in Eylean store detailed information: descriptions, attachments, checklists, priorities, estimates, start/end dates, assignees, tags, and custom fields. This centralizes task context so team members don’t have to search other systems for requirements or assets.
Practical tip: Use custom fields for internal tracking like risk level, client, or effort category.
4. Time Tracking and Work Logs
Eylean offers time tracking at the task level, allowing team members to log hours and project managers to monitor actual effort versus estimates. This feature supports better forecasting, cost tracking and retrospective analysis.
When to use: projects where billable hours, resource allocation, or historical velocity matter.
5. Visual Reporting and Analytics
Built-in reports include burndown charts, cumulative flow diagrams, throughput reports, and task aging metrics. These visualizations make it easier to diagnose process issues (e.g., long cycle times or uneven flow) and communicate status to stakeholders.
Practical tip: Run a cumulative flow diagram weekly to detect growing queues early.
6. Integration Capabilities
Eylean can integrate with common tools such as Microsoft Teams, Outlook, and various file sharing services. Integrations help reduce context switching by linking communication and calendar events to tasks and boards.
When to use: distributed teams that rely on email or chat for coordination; connect Eylean to your calendar to improve scheduling and deadlines visibility.
7. Custom Workflows and Automation
Eylean supports configurable workflows and simple automations, such as moving cards when conditions are met or sending notifications when tasks change state. Automations reduce manual follow-up and keep the team aligned on next steps.
Practical tip: Automate routine transitions (e.g., move card to “Review” when checklist is complete) to enforce process consistency.
8. Permissions and Access Control
Role-based permissions let project managers control who can view, edit, move, or delete tasks and boards. Granular access controls protect sensitive information while enabling collaboration across departments.
When to use: cross-departmental projects with mixed confidentiality requirements.
9. Multi-Board and Cross-Project Views
Eylean provides views that aggregate tasks across boards or projects, enabling program-level oversight. Project managers can filter by assignee, tag, priority, or due date to build consolidated views and identify resource conflicts.
Practical tip: Use cross-board filters to prepare weekly status reports for stakeholders.
10. Offline Mode and Desktop App
Eylean offers a desktop application with offline capabilities, allowing users to continue working without an internet connection; changes sync when connectivity is restored. This is valuable for remote work, travel, or unreliable network environments.
When to use: teams with intermittent connectivity or members who travel frequently.
Conclusion
Eylean Tasks combines flexible visual boards, Scrum support, rich task metadata, reporting, and integrations to support a wide range of project management styles. For project managers, the most valuable aspects are its adaptability (custom boards and workflows), visibility (reports and cross-board views), and operational controls (time tracking, permissions, and automations). Start by mapping your existing process into an Eylean board, enable reporting that matches your KPIs, and gradually add automations and integrations to reduce manual overhead.
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